Office Manager
Company: we.shop.LIVE
Location: 6311 Romaine Street, Suite 7100, Los Angeles, CA, 90038
About Us:
we.shop.LIVE is a leading e-commerce agency in the TikTok ecosystem, dedicated to helping small and medium-sized enterprises achieve growth. With a vibrant and creative work environment, we are committed to inspiring creativity and bringing joy to our customers and employees alike.
We are seeking a highly organized and proactive individual who thrives in a fast-paced and dynamic environment. The ideal candidate will have a minimum of 2 years of experience in human resources, possess excellent communication and interpersonal skills, and demonstrate strong problem-solving abilities. We are looking for someone who can effectively manage multiple tasks, coordinate with various departments, and contribute to our vibrant and creative work culture.
Responsibilities:
1. Administrative Support:
• Manage and coordinate administrative tasks and procedures.
• Handle correspondence, phone calls, and schedule meetings.
• Maintain office supplies and equipment.
• Oversee the maintenance and cleanliness of the office.
2. Financial Duties:
• Manage budgets, expenses, and office-related financial transactions.
• Process invoices and manage petty cash.
• Assist with payroll and bookkeeping tasks.
3. Human Resources:
• Assist in recruitment processes and onboarding new employees.
• Manage employee records and ensure compliance with company policies.
• Coordinate staff training and development programs.
4. Office Operations:
• Implement and maintain office systems, policies, and procedures.
• Organize office layout and maintain supplies of stationery and equipment.
• Ensure the office environment is safe, secure, and conducive to work.
5. Communication:
• Act as a point of contact for internal and external communications.
• Facilitate effective communication within the office.
• Coordinate with various departments and external partners.
6. Event Planning:
• Organize company events, meetings, and conferences.
• Manage logistics for office activities and events.
7. Technology Management:
• Oversee the office's IT infrastructure and liaise with IT support.
• Ensure that office technology is up-to-date and functioning properly.
8. Compliance:
• Ensure that the office complies with all relevant health and safety regulations.
• Keep up to date with changes in legislation and implement necessary adjustments.
9. Project Management:
• Lead or participate in special projects as assigned.
• Coordinate resources and ensure project deadlines are met.
Minimum Requirements:
• At least 2 years of experience in human resources.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software and technology.
• Ability to manage financial tasks and budgets.
• A proactive and problem-solving attitude.
Benefits:
• Competitive salary and benefits package.
• Opportunity to work in a dynamic and creative environment.
• Career growth and development opportunities.
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Our company benefits are designed to convey company culture and values, to create an efficient and inspiring work environment, and to support our employees to give their best in both work and life.
Equal Employment Opportunity:
we.shop.LIVE strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
we.shop.LIVE recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Geeky Greens may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
Both roles require individuals who are passionate about the dynamic world of social media and e-commerce, with a keen ability to adapt to the fast-paced changes characteristic of TikTok and its audience.
Position: HR Specialist (Boston)
Job Description and Responsibilities
HR Specialist will provide general HR administrative support as requested.
The responsibilities include:
Assist with payroll administration, including calculating employees’ compensation/benefits and ensuring timely payroll.
Handle payroll tax matters, Coordinate benefits administration.
Participate in recruitment process, including posting job openings, screening resumes, and scheduling interviews.
Assist with onboarding and orientation processes for new hires.
Maintain accurate employee records and update internal HR system.
Respond to employee inquiries related to HR policies, benefits, and resources.
Collaborate with local team and corporate HR team on various request and initiatives.
Qualifications:
Bachelor’s degree in Human Resources, Administration, Finance or a related field.
Familiarity with C&B policy/processes and statutory payroll tax laws in U.S. 1-2y working experience in HR is preferred.
Proficiency both in Chinese (Mandarin) and English.
Good communication and interpersonal abilities. Ability to work collaboratively in a team.
